The Contemporary Art Museum St. Louis seeks an experienced Registrar to manage the logistics, design, and installation of exhibitions. Reporting to the Chief Curator, the Registrar works closely with the curatorial team, artists, and other stakeholders to execute CAM’s ambitious exhibition schedule, on time and on budget. This position is responsible for taking excellent care of artwork, including creating and maintaining loan agreements, insurance certificates, and condition reports; as well as managing the installation of exhibitions, including hiring and supervising a crew, handling and coordinating the transportation of artwork, planning construction projects, and working directly with artists and curators to realize their vision. The ideal candidate has at least five years relevant experience and possesses excellent project management skills, strong attention to detail, and the ability to devise creative and cost-effective solutions.
This is a full-time position with a competitive salary and benefits package. Occasional weekend and evening hours are required.
- Manage packing, crating, courier arrangements, transportation, and other logistics for local, domestic, and international shipments; supervise object movement in line with museum standards.
- Generate loan agreements, insurance certificates, receipts, and other documents; maintain complete and accurate records.
- Catalog and create condition reports for high-value and fragile objects in a variety of media.
- Work with artists and curators to design and install exhibitions; coordinate with a diverse range of internal and external stakeholders to bring exhibitions to fruition, including CAM staff, collectors, foundations, galleries, and other museums.
- Research cost estimates and support Chief Curator to create exhibition budgets; monitor specific budget lines related to shipping, contract personnel, and installation; maintain and report the expenses of each exhibition.
- Schedule and supervise temporary personnel for exhibition installations.
- Provide logistical and administrative coordination of exhibitions, including traveling exhibitions.
- Review exhibition contracts and monitor compliance with their terms.
- Help design specific installation needs, including the installation of wall text and fabrication of exhibition furniture.
- Manage exhibition checklists in collaboration with the Assistant Curator.
- Maintain and oversee CAM’s artwork insurance policy.
- Ensure safe, proper, and organized display as well as temporary storage of all artwork.
- Work closely with the Facilities Coordinator to oversee and address maintenance activities to upkeep galleries. In collaboration with the Chief Curator, plan and oversee long-term maintenance projects in the galleries as needed.
- Coordinate with Visitor Services, Learning and Engagement, and other museum departments to ensure the safety of artworks during public programs, special events, and facility rentals.
- Create exhibition-specific instructions for opening and closing galleries; collaborate with the Visitor Services department to monitor the ongoing condition of all displayed artwork when the museum is open.
- Prepare documentation for and maintain CAM’s exhibition archives and databases pertaining to exhibitions and loans.
- Maintain inventory of equipment and ensure viability of technical equipment, including projectors, cables, and monitors.
- Bachelor’s degree from an accredited college or university in Art History, Curatorial Studies, or related discipline, and at least five years of experience in registration and/or art handling and preparation. Any other combination of experience that provides the required knowledge, skills, and abilities may be considered.
- Demonstrated knowledge of standard museum registration methods as well as exhibition materials, processes, equipment, safety, and art transportation and packing standards.
- Proven ability to generate creative solutions that satisfy budget and safety requirements.
- Supervisory experience and strong interpersonal, communication, and writing skills. Ability to interact professionally with internal and external constituents on behalf of the museum.
- Effective time and project management skills; sets goals and objectives, organizes and/or schedules other people and their tasks, and develops realistic action plans.
- Multiplatform computer proficiency as well understanding of database management, imaging software, and spreadsheets. Knowledge in 3D modeling software preferred.
- Ability to work both independently and as a team member.
- Dependability, flexibility, and adaptability in a dynamic, fast-paced environment.
- Knowledge of and experience in carpentry, construction, painting, rigging, mounting signs, and graphics preferred.
- Experience using a forklift preferred.
- Heavy lifting (30 pounds or more) and strenuous physical activities are essential functions of this position.
- Experience with time-based media, including video and audio, preferred.
How to apply: Please submit cover letter and resume to firstname.lastname@example.org with the subject line “Registrar.”